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Services

We understand that no two organisations are the same. Find out more about how we've customised our recruitment offerings to help clients across South East Asia meet their needs.

Read more
About Robert Walters Philippines

Since our establishment in 2016, our belief remains the same: Building strong relationships with people is vital in a successful partnership.

Learn more

Work for us

Our people are the difference. Hear stories from our people to learn more about a career at Robert Walters

Learn more

Executive Assistant

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This EA role involves providing comprehensive administrative support to senior leadership, ensuring the smooth and efficient operation of the office. The role requires managing complex tasks, including scheduling, communications, and project coordination. Additionally, the Executive Assistant will handle some financial responsibilities, such as budgeting and expense tracking.

What you'll do:

As an Executive Assistant, you will play a pivotal role in supporting senior leadership within our client's organisation. Your day-to-day responsibilities will include managing complex calendars, coordinating meetings and appointments with meticulous attention to detail. You'll also prepare reports, presentations and other key documents, demonstrating excellent written communication skills. Liaising effectively with internal teams and external stakeholders will be a regular part of your role, fostering positive relationships across the board. Handling confidential information with discretion and integrity is a must in this position. Additionally, you'll have the chance to proactively identify opportunities for process improvement, contributing significantly to organisational efficiency.

  • Coordinate intricate schedules, arranging meetings, appointments, and travel logistics while anticipating and resolving potential conflicts.
  • Contribute to the success of the organization by supporting special projects and additional tasks as assigned, ensuring alignment with strategic objectives.
  • Deliver high-level administrative assistance to senior leadership, ensuring seamless daily operations and effective time management.
  • Develop detailed reports, professional presentations, and essential documents, ensuring precision, relevance, and timely delivery.
  • Maintain the highest level of discretion and integrity in managing sensitive information and confidential materials.
  • Oversee financial aspects such as budgeting, processing reimbursements, and preparing comprehensive financial reports and presentation materials.
  • Proactively assess and identify opportunities for enhancing operational processes, implementing improvements to drive efficiency and effectiveness.
  • Serve as a pivotal communication link, effectively interfacing with internal teams and external stakeholders to facilitate smooth and efficient collaboration.

What you bring:

The ideal candidate for the Executive Assistant role brings a wealth of experience in providing comprehensive administrative support. Your excellent written communication skills enable you to prepare reports, presentations and other key documents effectively. You understand the importance of handling confidential information with discretion and integrity. Your strong interpersonal skills allow you to liaise effectively with both internal teams and external stakeholders. Lastly, your proactive nature drives you to constantly seek out opportunities for process improvement.

  • Demonstrated ability to manage confidential information with the utmost discretion and integrity.
  • Display excellent written communication skills, with a proven ability to prepare clear, concise, and professional reports and documents.
  • Exhibit exceptional organizational skills, ensuring efficient task management and effective prioritization.
  • Hold expertise in finance-related responsibilities, including budgeting, processing reimbursements, and preparing detailed financial reports.
  • Possess over 5 years of experience as an Executive Assistant or in a Secretarial role, with a preference for experience within a multinational company.
  • Proven experience in managing complex calendars, efficiently coordinating meetings, appointments, and comprehensive travel logistics.
  • Proactive in identifying opportunities for process improvements, implementing effective solutions to enhance operational efficiency.
  • Strong interpersonal skills, adept at liaising with internal teams and external stakeholders to facilitate smooth and effective communication.

What sets this company apart:

Our client is a global leader in their field, renowned for their commitment to innovation, quality, and integrity. They offer a dynamic and fast-paced work environment where every employee is valued and can make a significant impact. Their inclusive culture encourages collaboration, fosters creativity and ensures every team member feels supported and empowered. They are committed to the professional development of their employees, offering numerous opportunities for growth and advancement.

What's next:

Ready to take the leap into an exciting new role? Don't miss this fantastic opportunity!

Apply today by clicking on the link!

Due to the high volume of applications we are experiencing, our team will only be in touch with you if your application is shortlisted.

Contract Type: FULL_TIME

Specialism: Human Resources

Focus: HR Business Partner

Industry: Pharmaceuticals

Salary: Negotiable

Workplace Type: On-site

Experience Level: Associate

Language: English - Bilingual

Location: National Capital Region

Job Reference: YYZCHJ-0A30816A

Date posted: 27 June 2024

Consultant: Shinta Amalia

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