Bid Specialist

Are you Robert Walters? Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services to organisations of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds. The businesses we partner with want to make things happen. And they need people to do it. They have goals. They have challenges. They want answers.

What’s the overall purpose of the role?

• Deliver high-quality, accurate, and compliant tenders and proposals in support of regional and multi-regional Acquisition Leads.
• Execute tender and proposal builds using approved templates, content libraries, and brand standards, ensuring all submissions meet Global Commercial frameworks.
• Manage formatting, layout, and content compilation to ensure consistency, clarity, and professionalism across all deliverables.
• Collaborate closely with the Commercial Acquisition Manager and Acquisition Leads to ensure tenders and proposals are completed to >80% readiness before final review and sign-off.
• Contribute to the continuous improvement of processes, templates, and content quality across the GSC.

What are the responsibilities & accountabilities?

• Tender and Proposal Preparation and Execution
• Build and compile tenders and proposals based on instructions and content provided by Acquisition Leads and internal stakeholders.
• Format and design proposal documents using approved templates and brand guidelines.
• Source and insert accurate, up-to-date content from the global content library and case study repository.
• Ensure all responses are clear, concise, and tailored to the client opportunity.
• Conduct quality checks on spelling, formatting, and compliance before submission for review.
• Maintain document version control and consistent file management within shared systems.
• Content and Template Management
• Maintain familiarity with the latest templates, frameworks, and approved content.
• Highlight any outdated, missing, or inconsistent information for update by the Commercial Content Manager.
• Support the continuous improvement of content by capturing feedback from each bid cycle.
• Collaboration and Communication
• Work closely with the Commercial Acquisition Manager to prioritise and schedule tasks in line with SLA’s.
• Liaise with Acquisition Leads and subject matter experts to clarify requirements and gather missing content.
• Communicate proactively on progress, risks, and timeframes to ensure expectations are managed effectively.
• Participate in handover and review meetings where needed to ensure alignment on quality and requirements