Bid Specialist

Are you Robert Walters?

What’s the overall purpose of the role?

• Deliver high-quality, accurate, and compliant tenders and proposals in support of regional and multi-regional Acquisition Leads.
• Execute tender and proposal builds using approved templates, content libraries, and brand standards, ensuring all submissions meet Global Commercial frameworks.
• Manage formatting, layout, and content compilation to ensure consistency, clarity, and professionalism across all deliverables.
• Collaborate closely with the Commercial Acquisition Manager and Acquisition Leads to ensure tenders and proposals are completed to >80% readiness before final review and sign-off.
• Contribute to the continuous improvement of processes, templates, and content quality across the GSC.

What are the responsibilities & accountabilities?

• Tender and Proposal Preparation and Execution
• Build and compile tenders and proposals based on instructions and content provided by Acquisition Leads and internal stakeholders.
• Format and design proposal documents using approved templates and brand guidelines.
• Source and insert accurate, up-to-date content from the global content library and case study repository.
• Ensure all responses are clear, concise, and tailored to the client opportunity.
• Conduct quality checks on spelling, formatting, and compliance before submission for review.
• Maintain document version control and consistent file management within shared systems.
• Content and Template Management
• Maintain familiarity with the latest templates, frameworks, and approved content.
• Highlight any outdated, missing, or inconsistent information for update by the Commercial Content Manager.
• Support the continuous improvement of content by capturing feedback from each bid cycle.
• Collaboration and Communication
• Work closely with the Commercial Acquisition Manager to prioritise and schedule tasks in line with SLA’s.
• Liaise with Acquisition Leads and subject matter experts to clarify requirements and gather missing content.
• Communicate proactively on progress, risks, and timeframes to ensure expectations are managed effectively.
• Participate in handover and review meetings where needed to ensure alignment on quality and requirements