Procurement Supervisor

An exciting Procurement and Facility Management Supervisor job opportunity has become available at a Health and Wellness in Manila. In this role you will manage all aspects of procurement and facility management within the facilities and Central Office. To perform the function, you shall directly coordinate with the operations Department, Retention Department, Human Resources Department, Finance Department and to the Health and Safety Committee

Key Responsibilities:
Procurement Management

• Oversee procurement processes for the facilities with the objective to reduce costs and ensure on time purchasing and supply of materials.
• Reviews requisitions and effectively source, evaluate and select suppliers
• Ensure timely procurement and delivery of all Central Office and facility Clubs’ requests.
• Ensure procurement documentation follows policy.
• Maintain pricing of goods and services and provide update to budget holder to support budgeting
• Ensure procurement processes, policies and procedures are being followed
• Identifies the critical materials and services required to support company strategies in key performance areas
• Oversee contracts of all office equipment’s maintenance and ensure regular maintenance is upkeep.
• Develop Strong Relationships with Other Functional Groups (Operations team, Retention team, Finance and HR) Maintain a supplier database
• Prepares quarterly procurement and maintenance expenses’ (recurring & non-recurring) budgeting in coordination with the president, country manager, finance head and operations head.
• Identifies club’s equipment and supplies’ lifespan to forecast the longevity and prepare the budget.
• Orders and purchases Ad-Hoc supplies/equipment for maintenance.

Facility Maintenance

• Manage all aspects of all clubs’ facility maintenance to ensure that issues are addressed in a timely and cost-effective manner.
• Prepares maintenance job order along with the scope of work, supplies and equipment needed by the facility maintenance officers.
• Regularly coordinates and follows up with the contractor and suppliers for the project management objectives.
• Prepares maintenance officers’ schedule and scope of work in advance.
• Coordinates with club managers for the permits and petty cash funds for ad-hoc maintenance works.
• Manage the schedule and budgeting of our in-house Facility Maintenance Officers and external suppliers
• Develop budget forecasts to anticipate the costs associated with the maintenance of the company’s facilities.
• Plan, develop and implement maintenance measures of general services in the company’s facilities
• Support operational requirements for admin, maintenance and repairs in the Central Office and company’s facilities.
• Ensure office and vehicle insurance is up to date and appropriate
• Ensure driver maintains the vehicle in working condition which includes regular maintenance, do daily check list
• Review specifications or statement of work for gym maintenance, mesenterial and janitorial services

Asset Management

• Monitor office stocks, equipment, assets, vehicles, and motorbikes according to policy as aligned with Finance and HR
• Reviews asset maintenance, repairs and disposal and submit recommendation
• Conduct monthly spot check on stock - stationary, monthly office supplies and sign off
• Maintain an up-to-date company asset database.
• Records accountability of the company’s supplies and equipment

To succeed in this role, you must have a passion for e all aspects of procurement and facility management.

Key Requirements:

• Bachelor’s Degree in Management, Business Administration, or a similar field
• Minimum 3-4 years’ experience in procurement and facility management
• Strong planning, leading, organizing, and coordinating skills.
• Excellent project management skills and ability to multitask
• Excellent verbal and written communication skills and an ability to communicate clearly with a range of people from diverse backgrounds and cultures.
• Proficient in Computer

The successful candidate will be joining a unique and growing company that leads in Health and Wellness company. This is an opportunity that can expose the successful candidate to a diverse group of innovative, creative, and inclusive professionals.
If you have the passion for winning, no boundaries, customer focus and values innovation and people relations, this Procurement and Facility Management Supervisor role is right for you.
Click on the link to apply today or contact me to discuss this new opportunity.

Due to the high volume of applications we are experiencing, our team will only be in touch with you if your application is shortlisted.