Accounts Payable - Supplier Invoicing Administrator

Are you Robert Walters?

About the Role:

The Accounts Payable- Supplier Invoicing Administrator is responsible for processing and setting up the payments for various countries across the Robert Walters Group. This roles involves overseeing the entire accounts payable process, from invoice receipt and validation to ensuring accurate payment execution in a timely manner. The position requires strong attention to detail, organisational skills, and the ability to work collaboratively within the finance team to maintain accurate financial records.

Responsibilities:

Invoice Processing and Validation

• Receive, verify and process vendor invoices in the accounting system.
• Review invoices for accuracy and ensure proper documentation in place before processing.
• Reconcile invoices with purchase orders and resolve discrepancies.

Payments management

• Maintain and update payment records in the accounting system, ensuring all payments are documented accurately.
• Prepare and schedule payment runs, ensuring timely execution and appropriate authorisations are obtained for payment processing.

Account Reconciliation

• Perform monthly reconciliation of accounts payable balances and assist in month-end closing activities.

Process Improvements

• Identify opportunities to improve accounts payable processes for efficiency.
• Ensure adherence to company policies, procedures, and regulatory standards in all accounts payable processes.

Vendor Relations and Support

• Act as the point of contact for vendors on payment issues, invoice queries, and discrepancies.
• Resolve payment issues and respond to inquiries in a professional and timely manner.
• Maintain positive working relationships with vendors and internal departments.

Reporting

• Assist in the preparation of accounts payable reports and metrics as required.
• Generate regular and ad hoc reports for management and auditing purposes.
• Maintain organised and complete accounts payable records for auditing and reporting.

Who you are:

• Diploma or above in Accounting, Finance, Business Administration or related field.
• At least 2 years of experience in accounts payable
• Proven experience in Microsoft Excel and Microsoft Dynamics 365 would be highly recognised.
• Knowledge of accounting principles and practices, particularly in accounts payable and general ledger.
• Ability to prioritize tasks, meet deadlines, and work independently or in a team.
• Strong attention to detail and accuracy in data entry and record keeping.
• Strong communication and interpersonal skills for vendor relations and establish good rapport with internal stakeholders.

Benefits:

• A unique opportunity to drive projects such as Employer Branding, Talent pipelining, Recruitment Innovation, Candidate Experience
• A track record of high performance and an ability to deliver excellent results consistently is key. In return for your hard work, you’ll be offered a competitive top salary and benefits package with bonuses/commission and fantastic incentives programme
• Private medical insurance
• A fantastic training and development programme
• Volunteer time off
• The opportunity to partake / qualify for our Global incentive weekend
• Employee wellbeing through various programmes
• You’ll have plenty of opportunities to progress your career, both in your country and other locations around the world. That’s the benefit of working for a large global organisation. One that is at the forefront of recruitment innovation, and a specialist in RPO and MSP

“As a Disability Confident Employer, Robert Walters is committed to offering a fully inclusive and accessible recruitment process to all candidates. If you require any accommodations or adjustments as a result of a disability, impairment or health condition, please do not hesitate to let me know.”



Robert Walters - Global Talent Solutions



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This role is posted by Resource Solutions Global Service Centre (Philippines) Inc.