Recruitment Administrator

Are you Robert Walters? Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services to organisations of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds. The businesses we partner with want to make things happen. And they need people to do it. They have goals. They have challenges. They want answers. We deliver the talent solutions they need to reach their goals. That might mean recruiting a permanent, temporary, or interim professional. It might mean putting together an outsourced team of 30 recruitment experts. Or it might mean reframing the way they think about remuneration or diversity. Whatever the solution, we deliver better experiences and higher quality outcomes by taking the time to listen to, and fully connect with, the people and organisations we partner with. Our ability to truly understand them and share their compelling stories is what sets us apart. By engaging with people's stories, we help organisations find the skills and solutions to succeed and assist talented professionals to power their unique potential. The biggest opportunities start with a story, tell us yours today.

Function:

We are seeking highly organized and detail-oriented Recruitment Administrator to join our Global Business Services (GBS) in Manila.

This role is part of an agile, cross-functional initiative designed to support the rollout and stabilization of new global services within the Robert Walters GBS model. As a Recruitment Administrator in this earlystage team, you’ll play a critical role in operationalizing recruitment support processes for our global offices, while helping to shape how these services will eventually scale across the organization. You will contribute to a multi-facetted global recruitment administration and stakeholder collaboration—ensuring operational excellence from day one and supporting the transition of services into long-term GBS structures. Team members play a pivotal role in establishing scalable processes, building knowledge bases, and shaping the long-term direction of services that will eventually integrate into our core GBS structure.

You will partner with global stakeholders to ensure support aligns with regional needs and maintain high accuracy and quality across all data, documentation, and compliance tasks.

Responsibilities:

Candidate Administration
• Manage new and existing candidate CV branding specific to regional guidelines
• Manage new and existing candidate records within the database (Zenith)

Job Administration
• Create and maintain job records and supporting documentation (job descriptions, client agreements, contracts).
• Write compelling job specifications tailored to different markets and post to relevant platforms.

Regulatory Compliance & Background Checks
• Support background checks, right-to-work validation, and other regulatory processes.
• Guide candidates through document completion and ensure secure storage per policy.
• Record contractor/temporary worker information in payroll systems as needed.

As services stabilize and mature, team members will transition into specialized functions or help accelerate additional new services within the GBS model.

Key Requirements & Personal Attributes

• Experience in recruitment operations, admin support, or compliance is a plus; fresh graduates with strongorganizational skills are welcome.
• Strong English communication skills, both written and verbal.Meticulous attention to detail, with the ability to manage high volumes of information.
• Familiarity with recruitment platforms (LinkedIn Recruiter, job boards, ATS) is advantageous.
• Understanding of employment compliance (background checks, right-to-work) is a bonus.
• Strong writing skills for job ads and candidate communication is a plus.
• Proactive, adaptable mindset and enthusiasm for process improvement
• Comfortable working independently and across global teams.

Why Join Us?

At Robert Walters, we are building a world-class Global Business Services (GBS) function that powers the success of our global recruitment operations. As the Service Acceleration Team Lead, you will have the opportunity to shape how new services are introduced, tested, and scaled across our business. You’ll lead a high-impact team within a fast-evolving function, gain exposure to international stakeholders, and play a vital role in our global transformation journey.

We offer competitive compensation, a collaborative and inclusive work environment, and opportunities to grow your career as we expand our GBS capabilities.




"As a Disability Confident Employer, Robert Walters is committed to offering a fully inclusive and accessible recruitment process to all candidates. If you require any accommodations or adjustments as a result of a disability, impairment or health condition, please do not hesitate to let me know."