HR & Office Manager

The HR & Office Manager provides administrative and human resources support to ensure efficient office operations and compliance with company policies and Philippine labor regulations.

The HR & Office Manager role assists with recruitment, employee records, payroll coordination, office administration, and day-to-day operational support.

Key Responsibilities

Human Resources Functions

• Assist in recruitment activities, including posting job vacancies, screening applicants, scheduling interviews, and coordinating onboarding.
• Maintain and update employee records, contracts, and HR databases.
• Prepare employment documents, including job offers, contracts, and employee certifications.
• Monitor employee attendance, leave applications, and timekeeping records.
• Coordinate payroll-related requirements and submit accurate attendance reports.
• Assist in the administration of employee benefits, government-mandated contributions, and insurance programs.
• Support employee engagement activities, training programs, and company events.
• Ensure compliance with Philippine labor laws and company policies.
• Handle employee inquiries regarding HR policies, benefits, and procedures.
• Administrative support to Director of Global HR with calendaring, invoice approval, inbox monitoring

Office Management Functions

• Oversee daily office operations and administrative activities.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate maintenance and repairs of office facilities.
• Handle procurement of office materials and services.
• Monitor office budgets and maintain administrative expense records.
• Organize meetings, prepare agendas, and take meeting minutes when required.
• Manage incoming and outgoing correspondence, deliveries, and office communications.
• Ensure workplace cleanliness, safety, and organization.

Qualifications

• Bachelor's degree in Human Resource Management, Psychology, Business Administration, or a related field.
• At least 2-4 years of experience in HR, office administration, or a similar role.
• Knowledge of Philippine labor laws and HR practices.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience with HRIS and payroll systems is an advantage.
• Strong organizational, communication, and interpersonal skills.
• Ability to handle confidential information with professionalism.
• Excellent multitasking and problem-solving abilities.

About the Company

A multinational logistics packaging organization in Cebu City.

Due to the high volume of applications we are experiencing, our team will only be in touch with you if your application is shortlisted.