Crew Assistant

An exciting opportunity has arisen for a Crew Assistant to join a reputable maritime organisation in Makati, where you will play a pivotal role in supporting the smooth operation of fleet crew management.

What you'll do:

As a Crew Assistant, you will be at the heart of the crew department’s daily operations.

• Coordinate and plan briefing schedules for senior officers, including all related logistics to ensure seamless transitions and effective communication across teams.
• Organise crew trainings in partnership with manning agents while meticulously maintaining comprehensive training records for all personnel.
• Monitor crew appraisals closely and assign relevant training sessions based on performance reviews and identified development needs.
• Maintain the crewing system by updating information regularly and ensuring data accuracy for all crew members.
• Review personal files of new applicants thoroughly to verify credentials and support recruitment processes efficiently.
• Scan important documents such as licenses, certificates, and logbooks as required to maintain up-to-date digital records accessible to authorised personnel.
• Keep detailed records of doctors’ visits by seafarers, ensuring that medical histories are accurately documented for future reference.
• Manage the process of arranging seniority gifts for eligible crew members as part of the company’s recognition programme.
• Apply for flag state documents on behalf of crew members, monitor expiry dates of Flag CRA certifications, follow up on pending applications, and arrange delivery of documents to vessels or individuals as needed.
• Approve invoices related to flag documents and monitor the medical insurance programme for seafarers to ensure continuous coverage.

What you bring:

In this Crew Assistant role, your proven experience in administrative support within a maritime or similar environment will be invaluable.

• Demonstrated proficiency with computer systems and office software applications is essential for managing digital records efficiently.
• A background in marine or maritime operations provides valuable context for understanding industry-specific requirements.
• Excellent communication skills are necessary to interact effectively with colleagues from diverse cultural backgrounds.
• Experience working in a multicultural environment enables you to collaborate harmoniously within an international team setting.
• Strong organisational abilities allow you to manage multiple tasks simultaneously while maintaining meticulous attention to detail.
• Familiarity with document management practices ensures that all records are kept current and compliant with regulatory standards.
• Ability to coordinate logistics for meetings or training sessions demonstrates your dependability in supporting operational needs.
• Understanding of medical insurance processes or willingness to learn about seafarer welfare programmes is highly regarded.
• Capacity to assist managers with various projects shows your flexibility and readiness to contribute wherever needed.

What's next:

If you are ready to take on a rewarding challenge where your skills make a real difference every day, this Crew Assistant position could be your next step forward.

Apply today by clicking on the link provided—your journey towards an enriching career in maritime administration starts here!

Due to the high volume of applications we are experiencing, our team will only be in touch with you if your application is shortlisted.