Corporate Secretary

What you'll do:

As a Corporate Secretary based in Quezon City, you will be entrusted with overseeing critical aspects of corporate governance for the organisation. Your day-to-day responsibilities involve managing board meetings from start to finish—preparing agendas, tracking actions taken by directors or committees, recording minutes accurately—and ensuring that all resolutions are properly documented. You will also handle SEC filings diligently while maintaining detailed records of directors’ appointments and their compliance with training requirements. In addition to these core duties, you’ll coordinate share-related actions such as issuances or transfers; maintain governance documentation for subsidiaries; conduct regular reviews of housekeeping practices; address any gaps in record-keeping; support policy development; and stay abreast of evolving legal frameworks. Success in this role requires meticulous attention to detail combined with strong organisational skills so that every aspect of governance is handled efficiently. Your ability to collaborate effectively with stakeholders across departments ensures that processes run smoothly while maintaining high standards of compliance.

• You will manage all aspects of Board, Board Committee, and stockholders’ meetings including preparing notices, agendas, materials, minutes, resolutions, and action trackers to ensure smooth proceedings.
• You will maintain the annual calendars for both the Board and its Committees, coordinating schedules to facilitate effective planning and attendance.
• You will prepare and keep up-to-date Secretary’s Certificates, Board and stockholder resolutions, corporate books, as well as other essential corporate records.
• You will oversee SEC corporate filings such as the General Information Sheet along with other required submissions to ensure full compliance with regulatory standards.
• You will maintain comprehensive records of directors and officers including appointments, terms of service, attendance at meetings, training undertaken, independence status, and conflict-of-interest declarations.
• You will coordinate various corporate actions involving share issuances, transfers, dividends distribution, capital changes, and stockholder approvals while ensuring proper documentation.
• You will ensure that all corporate records and governance documentation for both the Company and its subsidiaries are meticulously maintained.
• You will conduct regular reviews of corporate housekeeping practices addressing any deficiencies in documentation or filing promptly.
• You will support the development as well as maintenance of key governance documents such as the Board Charter, Committee Charters, Manual on Corporate Governance, and other related policies.
• You will keep yourself updated on Philippine corporation law, SEC regulations, corporate governance requirements, as well as relevant PSE rules and practices.

What you bring:

To excel as a Corporate Secretary in this organisation based in Quezon City, you bring a wealth of proven experience gained from working within listed companies—ideally spanning 8–15 years—with deep exposure to SEC/PSE regulations. Your membership in the Philippine Bar underscores your legal acumen which is indispensable for navigating complex regulatory environments. You have successfully managed board meetings before: preparing agendas; tracking actions; documenting resolutions; keeping accurate minutes—all while maintaining robust records for directors/officers. Your expertise extends beyond routine tasks into areas like IPOs/capital markets transactions where precision matters most. You possess strong organisational skills enabling you to juggle multiple calendars effortlessly while keeping documentation up-to-date across subsidiaries. Interpersonal strengths allow you to connect with colleagues collaboratively during share-related actions or policy development initiatives. Attention to detail ensures that housekeeping reviews uncover any gaps quickly so they can be addressed without delay. Staying current on legal developments means your advice remains relevant—helping shape best practices throughout the company’s governance framework.

• Membership in the Philippine Bar is essential for this position as it demonstrates your legal expertise relevant to corporate governance.
• A minimum of 8–15 years’ experience in corporate or governance roles within listed companies is highly desirable for this role.
• Expertise in SEC/PSE regulations is crucial for handling complex filings and ensuring compliance with local laws.
• Experience with IPOs or capital markets transactions adds significant value given the nature of responsibilities involved.
• Proven track record in managing board meetings including preparation of agendas, minutes, resolutions, and action trackers is required.
• Strong organisational skills are necessary for maintaining calendars as well as comprehensive records for directors/officers.
• Excellent interpersonal abilities enable you to coordinate effectively between stakeholders during share issuances or capital changes.
• Attention to detail is vital when conducting housekeeping reviews or addressing deficiencies in documentation/filing processes.
• Ability to support policy development by contributing insights into Board Charters or Manuals on Corporate Governance is important.
• Up-to-date knowledge of Philippine corporation law alongside familiarity with relevant PSE rules/practices ensures ongoing compliance.

What sets this company apart:

What's next:

If you are ready to take your career further by joining a collaborative team dedicated to excellence in corporate governance—apply now!

Apply today by clicking on the link provided.